SUPER LONG WEEKEND IN HAVANA - Conservancy Travel

SUPER LONG WEEKEND IN HAVANA

For Friends of Jan & Steve

January 24 – 28, 2024

For those who may not be able to stay a week in Cuba then catch up with us in Havana for a super fun long weekend with four nights instead of seven. You will be met at the airport in Havana upon arrival and then meet us for lunch or at the hotel that afternoon if you have a late flight.

Download Itinerary

2024 Cox & Friends Long Weekend in Havana Jan 24-28

Email Address for confirmation

Shipping Address for Travel Documents

First Name *

First Name

Last Name *

Last

Address *

Address

Street Address

Building/Suite/Apartment #

City

State/Province

Zip/Postal

Country

Last Name (as on passport)

First Name (as on passport)

Middle Name (as on passport)

DOB (format: daymonthyear–15OCT95)

Gender

Passport issue date (format 15OCT95)

Passport expiration date (format 15OCT95)

Passport Number

Passport Country of Issue

In order to finalize my reservation, I will email a scan of my passport to passport@conservancytravel.org within the next 2 days.

Yes

Required in order to confirm your reservation. Must be valid for 6 months beyond your return date.

Name Preference (for name badge)

Roommate name (MUST COMPLETE REGISTRATION SEPARATELY)

Each guest must register

Bedding Preference

Bedding configuration not guaranteed in all locations.

Medical needs or concerns

Dietary restrictions?

Cell Phone #

May also be used during travel

Special Note

Anything you would like us to know?

Trip Price Options

$ 2484 per person Double Occupancy

$ 2869 per person Single Occupancy

Cuban Travel Visa

Yes, Include my tourist visa ($100)

Cuban Tourist Visa ($100 per person non-refundable)

Total to be charged to my credit card (includes trip and Cuban Travel Visa)

Payment

Please email a copy of your passport photo page to passport@conservancytravel.org within 2 days in order to finalize your reservation. Your passport should be valid for 6 months beyond your return date to the U.S. Should you need to apply or renew your passport, please contact us to discuss so that the appropriate arrangements can be made.

Conservancy Travel offers group rates on Trip Cancellation and Interruption Insurance that covers the full cost of your journey, including your independently purchased airfare. For more information: https://my.travelinsure.com/conservancytravel/

Center for Conservation & Community / Conservancy Travel Terms & Conditions

CUBA TRAVEL AND TOUR AGREEMENT


This document creates a contractual relationship between The Center for Conservation and Community d/b/a Conservancy Travel (“Conservancy Travel” or “CT”) and its subsidiaries and you, the “Participant” or legal guardian if the Traveler is a minor.   After reading this entire agreement (the “agreement”), in order for your travel package (“tour”, “journey”, “program” or “expedition”) reservation to be completed, you must indicate your acceptance of the terms and conditions found in this agreement by acknowledging:

To reserve space on this tour, Conservancy Travel requires payment in full at the time of reservation. 

Package Rates include:
●	Accommodations and activities as described in the itinerary
●	Expert private Cuban guide and vehicle as per itinerary
●	Expert Cuban specialist birding guide
●	Certification of participation in a pre-planned, fully scheduled program of support for the Cuban people travel to Cuba under the U.S. Department of the Treasury general license
●	Meals as per noted in the itinerary (B,L,D) 
●	2 drinks per each included lunch and dinner (local beer, bottled water, soft drinks, house wine if offered by the restaurant)
●	Bottled water while touring with the guide
●	Gratuities for included meals and luggage handling 
●	Gratuities local specialty guides when required

Items priced separately or not included in the published tour package rates:
●	International airfare
●	Transfers within the USA
●	Passport/visa fees 
●	Meals not mentioned in the program as included
●	Coffee with included meals unless offered by the venue; alcohol other than welcome drinks, live music venue entrance fees, unless specifically noted as included in the itinerary
●	Optional activities that are not stated as included in the itinerary
●	Tips for hotel housekeeping and live music during meals
●	Other expenses of a personal nature
●	Cuban tourist visa, required for entry and departure – $100 per person additional when issued by Conservancy Travel and is non-refundable. 
●	Airline Baggage fees
●	Travel insurance
●	Any other items not specifically mentioned as included
●	Gratuity for Cuban Guide, suggested at a total of $20 per person/per day
●	Gratuity for Driver, suggested at a total of $10 per person/ per day

Our Published Rates: 
Rates are in US dollars and based on current rates of exchange at the time of publication. Changes in tour rates are rare, and caused by extraordinary circumstances outside Conservancy Travel’s control. All prices are per person and based on the participant’s purchased option of double, single, triple or quadruple occupancy.  All prices and airfares are subject to change without prior notice.

Solo Travelers: Single occupancy rates apply to single accommodation requests. If a single room is requested, or if you wish to share but we are unable to find a suitable roommate, you will be required to pay the single supplement.

General Payment Terms
Apply to all journeys unless otherwise specified.

Payments:  Payment in full is required at registration to confirm your reservation for the trip.

If booked by Conservancy Travel, payment for airfare is due no later than at time of issuance of ticket. Ticketed passenger bears ownership and full financial responsibility of the ticket and is subject to air carrier’s terms and conditions, including those related to penalties, re-use, and refunds.


Due to time constraints, payment must be made online by credit card. (CC fees have been waived).

Travel Protection:
Travel Insurance is not included in the tour price.
Travel Insurance is strongly suggested to protect your investment in your vacation, and/or may be required by some destination countries. Recommended coverage is detailed here: 
Tour Protection Plan | Conservancy Travel (travelinsure.com)

Cancellation Fees: All cancellations are effective from the date that written notification is confirmed as received by Conservancy Travel
●	Reservation – 40 days prior to tour start date: 50% of the total order.
●	39 – 0 days prior to tour start date: 100% of total order.

Cancellation by Conservancy Travel: In the rare event that a journey is canceled by Conservancy Travel for reasons other than force majeure or extraordinary causes beyond CT’s control, all monies paid to The Center for Conservation and Community or Conservancy Travel will be refunded in full including change fees on air tickets purchased through Conservancy Travel. Conservancy Travel cannot accept responsibility for any other expenses incurred in preparing for the journey, including non-refundable or non-transferable airline tickets not purchased or provided by Conservancy Travel. If a journey is canceled by Conservancy Travel for reasons of force majeure or extraordinary causes beyond Conservancy Travel’s control, Conservancy Travel will make every attempt to recoup the maximum reimbursements from operators and will in turn refund all recoverable costs.

Conservancy Travel Air Arrangements: If air is included in your trip price it must be handled by Conservancy Travel.  Deviations to the established airline schedule may not be possible at all and, if so, it will incur additional expense.

Travel Documents/Vaccinations:  Travel participants must be in possession of valid passports and any visas (if necessary for the destination).  Any permits that may be required for the destination will be provided by Conservancy Travel.  Participants must have received all vaccinations as required by the in-country operators and as are normally recommended for the countries through which they intend to travel. Information as to these matters and as to climate, clothing, baggage, gear, and similar matters is given in good faith but without responsibility on the part of Conservancy Travel.

California Seller of Travel Program: Please be advised California has established a Travel Consumer Restitution Fund. It does not cover non-California residents, and even in the case of California residents, does not cover any foreign travel where the foreign “providers of transportation of travel services” are not in compliance with the seller of travel law (compliance being defined as: registered as a seller of travel in California and a participant in the Travel Consumer Restitution Fund). Thus, your tour does not qualify and by law you are required to be advised that you would not be eligible to make any claim from that fund in the unlikely event of default by Conservancy Travel, the airline or any of our foreign suppliers.  Registration as a seller of travel does not constitute approval by the State of California.

Limits on Conservancy Travel Responsibilities: Conservancy Travel and their affiliates, owners, officers, agents, employees, contractors, and subcontractors (hereafter in this paragraph “Conservancy Travel”) purchase transportation, hotel accommodations, restaurant services, and other services from various independent suppliers that are not subject to its control. Neither Conservancy Travel, nor any associate organization, agent, employee, contractor, or subcontractor shall be held liable for any act, default, injury (including death), loss, expense, damage, deviation, delay, curtailment, or inconvenience caused to or suffered by any person or their property, howsoever arising, which may occur or be incurred by any organization or person, even though such act, default, injury, loss, expense, damage, deviation, delay, curtailment or inconvenience may have been caused or contributed to: (a) by the act, neglect or default of Conservancy Travel, owners, officers, agents, employees, contractors, and subcontractors, or of any persons for whose acts it would otherwise be responsible, or (b) defects or failures of any aircraft, vessel, automotive vehicle or other equipment or instrumentality under the control of independent suppliers. In addition, Conservancy Travel will not be liable for delays in departure or interruption of your vacation arrangements caused by weather conditions, technical problems of any aircraft, vessel, automotive vehicle, or other equipment or instrumentality, strikes, war, terrorist activity, civil commotion, act of God, perils of the sea, harbors, rivers, or other navigable water, act of any governmental or ruling authority, epidemic, collision, stranding, fire, any abrupt or unexpected increase in the cost of fuel or shortage of fuel, or any other cause or circumstance beyond Conservancy Travel responsibility or control. The right is reserved to substitute accommodations or modes of transportation and to make any changes in the itinerary where deemed necessary or caused by changes in air schedules. On tours of this type, it is not possible to accommodate persons with severe health problems or physical disabilities. It is the participant’s, or guardian’s, responsibility to judge the appropriateness of these travel activities to his or her physical capabilities; however, Conservancy Travel reserves the right to require your physician’s permission for travel. Conservancy Travel takes no responsibility for special arrangements or problems incurred by participants physically unable to participate in the planned activities. No refund can be made for absence from the tour unless arrangements are made at the time of booking. The right is reserved to decline to accept or retain any person as a participant for any reason, which affects the operation of the tour or the rights and welfare or enjoyment of the other participants. Conservancy Travel will not discriminate against any individual because of race, sex, creed, or nationality. In no event will Conservancy Travel be responsible for incidental, consequential or special damage or loss suffered by any person. Conservancy Travel maximum liability, for any reason whatsoever, will be limited to the amount paid to Conservancy Travel for its services. In issuing tickets and coupons for transportation of the purchaser by any means and making arrangements for hotel or other accommodation, Conservancy Travel is not acting as principal but only as agent for the companies, corporations, or persons providing or offering the means of transportation and accommodation. To the extent Conservancy Travel shall not be acting as an agent, as stated above, it shall be deemed to be acting as an agent of the purchasers in arranging or booking transportation and accommodation.

Arbitration: Any controversy or claim arising out of or relating to this Agreement or the performance
there under, including without limitation any claim related to bodily injury, property damage, or death,
shall be settled by binding arbitration in Birmingham, Alabama in accordance with the rules of the American Arbitration Association then existing, and judgment on the arbitration award may be entered in any court having jurisdiction over the subject matter of the controversy. This agreement to arbitrate does not waive or modify the liability release contained in this document.

Waiver of Jury Trial: IN CONNECTION WITH ANY ACTION OR LEGAL PROCEEDING ARISING OUT OF THIS AGREEMENT, THE PARTIES HEREBY SPECIFICALLY AND KNOWINGLY WAIVE ANY RIGHTS THAT EITHER PARTY MIGHT HAVE TO DEMAND A JURY TRIAL.

Exclusive Governing Law and Jurisdiction: THIS AGREEMENT AND ANY ACTIONS AND PROCEEDINGS
BROUGHT HEREUNDER SHALL BE GOVERNED BY THE LAWS OF THE STATE OF ALABAMA, WITHOUT REGARD TO CONFLICTS OF LAWS PRINCIPLES. IF THE RIGHT TO SEEK ARBITRATION IS FOR ANY REASON WAIVED BY BOTH PARTIES, OR IF JUDICIAL REVIEW OF ANY ARBITRATION DECISION IS SOUGHT, ANY ACTION OR LEGAL PROCEEDING TO ENFORCE ANY PROVISION HEREOF, OR BASED ON ANY RIGHT ARISING OUT OF, THIS AGREEMENT SHALL BE BROUGHT EXCLUSIVELY IN THE COURTS OF THE STATE OF ALABAMA, OR, IF IT HAS OR CAN ACQUIRE JURISDICTION, IN THE UNITED STATES DISTRICT COURT FOR THE STATE OF ALABAMA, AND ALL OF THE PARTIES HERETO HEREBY CONSENT TO THE EXCLUSIVE JURISDICTION OF SUCH COURTS AND OF THE APPROPRIATE APPELLATE COURTS IN ANY SUCH ACTION OR LEGAL PROCEEDING AND WAIVE ANY OBJECTION TO VENUE OR JURISDICTION IN CONNECTION THEREWITH.

Severability: The invalidity or unenforceability of any part of this Agreement, or the invalidity of its application to a specific situation or circumstance, shall not affect the validity of the remainder of this Agreement, or its application to other situations or circumstances. Any provision of this Agreement held invalid or unenforceable only in part or degree will remain in full force and effect to the extent not held invalid or unenforceable.

Waiver: Any failure by either party at any time, or from time to time, to enforce or to require the strict keeping and performance of any of the terms or conditions of this Agreement shall not constitute a waiver of any such terms or conditions and shall not affect or impair such terms and conditions in any way or the right of such party at any time to avail itself of such remedies as it has for the breach or breaches of such terms and conditions.

Exclusivity: Except as otherwise expressly provided to the contrary, the rights herein granted and this Agreement are for the benefit of the parties hereto. The terms and conditions of this Agreement shall be exclusive of any advertising, marketing, or other sales literature or activities of Conservancy Travel and nothing contained in any of such materials shall be construed to create any rights as a result of or in connection with this Agreement.

Acknowledgment of Risk: You, or your legal guardian, understand and acknowledge that your travel in connection with and participation in the travel package arranged at your request by Conservancy Travel may involve risk and potential exposure to injury and possibly death. You also realize and acknowledge that risk and dangers may be caused by the negligence of the owners, directors, employees, contractors, subcontractors, officers, or agents of Conservancy Travel or the negligence or participation of other participants, contractors and/or subcontractors to Conservancy Travel. You also recognize and acknowledge that risk and dangers may arise from foreseeable and unforeseeable causes, including weather and other acts of nature. You fully understand and acknowledge that the aforementioned risks, dangers and hazards are a potential in connection with recreational activities which may take place during your journey.

Express Assumption of Risk and Responsibility: In recognition of the inherent risk of the travels and
related activities in which you are intending to engage, you, or your legal guardian, confirm that you are physically and mentally capable of participating in the activity, that you are willingly and knowingly electing to participate in this study tour in spite of the potential risk of danger, and you, or your legal guardian, willingly and voluntarily assume full responsibility for any injury, loss or damage suffered by you or caused by you, whether caused in whole or in part by the negligence of the owners, directors, agents, officers, employees, contractors, or subcontractors of Conservancy Travel.

Release of Liability: In consideration of the services and arrangements provided by Conservancy Travel, you, or your legal guardian, for yourself and for your heirs, personal representatives or assigns, do hereby release, waive, discharge, hold harmless, and agree to indemnify Conservancy Travel, and its owners, officers, directors, agents, contractors, subcontractors, and employees from any and all claims, actions, or losses for bodily injury, property damage, wrongful death, loss of services, lost profits, consequential, exemplary, indirect or punitive damages or otherwise which may arise out of or occur during your travel in connection with the scheduled travel package and any activities conducted in conjunction therewith.

YOU, OR YOUR LEGAL GUARDIAN, SPECIFICALLY UNDERSTAND THAT YOU ARE RELEASING, DISCHARGING AND WAIVING ANY CLAIMS OR ACTIONS THAT YOU MAY HAVE PRESENTLY OR IN THE FUTURE FOR THE NEGLIGENT ACTS OR CONDUCT OF THE OWNERS, DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, CONTRACTORS, OR SUBCONTRACTORS OF Conservancy Travel.

Express waiver of any right to seek consequential, punitive or exemplary damages: Regardless of the situation or circumstances giving rise to a claim, you, or your legal guardian waive any right to seek consequential, punitive or exemplary damages against Conservancy Travel, their owners, officers, directors, agents, contractors, subcontractors, and employees, for any reason whatsoever.

Time Limit for Claims: Conservancy Travel shall not be liable for claims, actions, or losses for bodily injury, emotional injury or distress, property damage, wrongful death, loss of services, lost profits, consequential, exemplary, indirect or punitive damages or otherwise which may arise out of or occur during your travel in connection with the expedition and any activities conducted in conjunction therewith, unless full details in writing are given to Conservancy Travel within 185 days after the date of the event giving rise to such claim. Suit to recover on any such claim shall not be maintainable unless filed within one (1) year after the date of the event giving rise to such claim and unless served on Conservancy Travel within 120 days after filing. You expressly waive all other potentially applicable state or federal limitation periods.
Indemnity: You agree to indemnify, hold harmless, and defend Conservancy Travel against any damage, liability, suit, claim, penalty, fine, cost or expense whatsoever which arises out of your negligence or caused by your breach of these Terms and Conditions, or which results from your acts, omissions or defaults of any person acting on your behalf, or which results from the acts, omissions or defaults of, or any claims asserted by, the other participants on the expedition.

Medical Care: In the event medical care becomes necessary on your journey, you may be hours or days
travel by water, porter, animal, or other non-vehicular transportation from any medical facility. The medical facility you may be treated in may not have the same standards as hospitals or doctor’s offices in your home country. The medical personnel you will be treated by may not speak fluent English and have the same training as medical personnel in your home country. You further acknowledge that an emergency evacuation may be unavailable, expensive and delayed at your location, and that the medical facilities and attention available abroad may be limited. Decisions are made by Conservancy Travel staff based on a variety of perceptions and evaluations of the situation at hand. Participant understands and agrees to abide by these decisions.

TSA Secure Flight: For airline tickets to be issued in conformity with the requirements of Secure Flight which has been mandated by the U.S. Department of Homeland Security’s Transportation Security Administration and implemented by the Transportation Security Administration (TSA), guests must provide their full name exactly as it appears on their government issued passport, date of birth, and gender when making airline reservations. If this information is incorrect, guests may experience delays or denial when trying to board an air carrier and may also be subject to penalties. To comply with this mandate, Conservancy Travel will require a copy of the picture page from the participants valid passport prior to issuing any tickets. Any penalties imposed upon the guest or Conservancy Travel resulting from incorrect information provided by the guest will be the sole responsibility of the guest. Likewise, any additional costs incurred due to delays or denial of travel resulting from incorrect information provided by the guest will also be the sole responsibility of the guest. The aforementioned mandated changes are set forth in the Secure Flight Final Rule, published in the Federal Register Volume 73, Number 209. To learn more visit www.tsa.gov/SecureFlight.

Privacy Policy: Conservancy Travel Privacy Policy is incorporated into this agreement by reference and applies to you and your use of our website, other applications, platforms or channels, available now or created in the future, which are owned or operated by Conservancy Travel and through which we may make our programs and services available. In all your dealings with us you must ensure that others you represent are aware of the content of our Privacy Policy and consent to your acting on their behalf.

In consideration of participating in my tour, my electronic acknowledgement, or that of my legal guardian, indicates that I have on the date shown, read and understood this document and I acknowledge that it affects my legal rights and agree to be bound by its terms. My e-acknowledgement also signifies my intention to relieve and indemnify Conservancy Travel, their owners, officers, directors, employees, agents, contractors, and subcontractors from any liability for personal injury, property damage or wrongful death which I might suffer during my participation in the scheduled journey.

I have read and agree to the Travel & Tour Agreement (above).

Yes

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