CZBG2025Kenya - Conservancy Travel

Cincinnati Zoo & Botanical Garden
Ultimate Kenya Safari

JUNE 8 – 21, 2025

ITINERARY SUMMARY
Nairobi Emara Ole-Serini Hotel, 2 nights
Samburu National Reserve Soroi Larsens Camp, 3 nights
Masai Mara Game Reserve Sentinel Mara Camp, 3 nights
Shompole Conservancy Shompole Wilderness Camp, 3 nights
Nairobi Emara Ole-Serini Hotel, Dayroom

$14,020 per person sharing a double room (Each guest must register individually)
$17,067 Single Rate

Non-Refundable Deposit: $4,000 per person
Balance due by CHECK February 7, 2025

Please note that the balance due of $10,020 double / $13,067 single must be paid by check. (Final balances paid by credit card will be assessed an additional 4.5% credit card processing fee. Please contact us should you prefer to charge your balance).

WHAT TO EXPECT ON SAFARI IN KENYA:
Hotel/lodge and deluxe, safari style camping; local and international cuisine; some picnic lunches; light walking; some long drives up to six hours; some uneven, dusty, bumpy roads; morning and afternoon game drives each day; cool mornings and evenings with warm days.

One must be able to climb (in and out) of a 4×4 vehicle and small aircraft and step up and down uneven steps or pathways. One should be in good physical condition, remain flexible, be of good humor, and have a spirit of adventure and curiosity to enjoy this safari to its fullest.

THIS TRIP IS NOW FULL.

2025 CZO Kenya June 8-21, 2025

Email Address for confirmation

Name of group you are traveling with:

Shipping Address for Travel Documents

Name *

Travelers First Name

Travelers Last Name

Address *

Address

Street Address

Building/Suite/Apartment #

City

State/Province

Zip/Postal

Country

First Name

As listed on PASSPORT

Middle Name

As listed on PASSPORT

Last Name

As listed on PASSPORT

DOB

(Format: 15OCT1995)

Passport Gender

Passport issue date

(Format: 15OCT1995)

Passport expiration date

(Format: 15OCT1995) Your passport should be valid for 6 months beyond your return date.

Passport Number

Passport Country of Issue

Format: USA or Other Named Country

Please email a copy of your passport photo page to passport@conservancytravel.org within 2 days in order to finalize your reservation. Your passport should be valid for 6 months beyond your return date to the U.S. Should you need to apply or renew your passport, please contact us to discuss so that the appropriate arrangements can be made.

Name Preference

For Name Badge or Guest List

Cell Phone Number

This number may also be used to reach you during travels.

Roommate(s) name

Name or enter N/A. **EACH GUEST MUST REGISTER SEPARATELY**

Bedding Preference ~ 1 or 2 Beds

Preference ONLY. Based on availability and lodging.

Kenya Safari

$ 14,020 per person, Double Occupancy

$ 17,067 Single Occupancy

Your roommate MUST register separately. $4,000 non-refundable credit card deposit is required at the time of registration.

Optional Masai Mara Balloon Safari

Yes ($560 per person)

Replaces a morning game drive.

Medical / Physical Needs

Please contact us to discuss any medical or physical needs which might affect your participation in the tour.

Dietary restrictions?

While we cannot guarantee all special requests, we will do everything possible to accommodate the request.

Comments

Anything special you would like us to know?

ER Contact Name/Relationship

Someone we may contact in case of an emergency during your travels.

ER Contact Phone

Center for Conservation & Community / Conservancy Travel Terms & Conditions

PASSENGER TRAVEL AND TOUR AGREEMENT
This document creates a contractual relationship between The Center for Conservation and Community d/b/a Conservancy Travel (“Conservancy Travel” or “CT”) and its subsidiaries and you, the “Participant” or legal guardian if the Traveler is a minor.  After reading this entire agreement (the “agreement”), in order for your travel package (“tour”, “journey”, “program” or “expedition”) reservation to be completed, you must indicate your acceptance of the terms and conditions found in this agreement by acknowledging:

To reserve space on a tour, Conservancy Travel requires a deposit followed by final payment by the stated deadline.

Package Rates Inclusions
•	Private transportation and guided game drives in Nairobi and by each lodge’s safari vehicles on a private basis. 
•	11 nights in Deluxe/Luxury accommodations in lodges and tented; day rooms in Nairobi on Day 13
•	All transfers in Nairobi if arriving and departing with group on suggested flights
•	Nairobi Full-day Excursion including picnic lunch: Daphine Sheldrick Elephant Orphanage and Nairobi National Park Game Drive
•	Samburu Bush Walk
•	Reteti Elephant Sanctuary Visit
•	Three flights (Wilson/Samburu, Samburu/Masai Mara, Masai Mara/Shompole) 
•	All Kenya government taxes and service charges; park fees, vehicle fees, entrance fees and Mara bed night levy
•	All meals as per itinerary (B – breakfast; L – Lunch; D – Dinner)
•	Bottled water in the safari vehicle; filtered water to refill your personal water bottle in camps.
•	Soft Drinks, filtered water, alcoholic beverages at Sentinel Mara Safari Camp
•	Laundry (excluding underwear) at Sentinel Mara Camp and Shompole Wilderness Camp
•	Emergency Medical Evacuation services by AMREF Flying Doctors

Exclusions
•	International airfare and baggage fees
•	Excess baggage fees on domestic flights
•	Kenya Entry Visa 
•	Laundry (unless specified as included at the accommodation)
•	Soft Drinks, bottled water, alcoholic beverages; except where specified as included at the accommodation 
•	Personal expenses
•	Gratuities/Tips for safari guides; camp and lodge staff 
•	Trip Cancellation/Interruption/Emergency medical Insurance
•	Specific items described as Not Included on each tour
•	Laundry, internet usage fees unless included by the accommodation
•	Camera fees and any items of a personal nature
•	Optional Masai Mara Balloon Safari 
•	Fuel surcharges
•	U.S. and foreign airport departure taxes
•	Any new VAT / GST tax, security tax, or levies or national park fee increases implemented after the initial publication of the tour itinerary and price.

Our Published Rates: 
Rates are in US dollars and based on current rates of exchange at the time of publication. Changes in tour rates are rare, and caused by extraordinary circumstances outside Conservancy Travel’s control. All prices are per person and based on the participant’s purchased option of double, or single occupancy.  All prices and airfares are subject to change without prior notice.
Solo Travelers: Single occupancy rates apply to single accommodation requests. If a single room is requested, or if you wish to share but we are unable to find a suitable roommate, you will be required to pay the single supplement.

General Payment Terms
Apply to all journeys unless otherwise specified.

Deposits and Payments: A $4000 NON-REFUNDABLE credit card deposit per person is required to confirm your reservation for the trip. (There is no credit card processing fee for the deposit only).

Final payment of the balance is due by CHECK: February 7, 2025
 
Final payment balance should be made by CHECK however, if you prefer to pay the final balance by credit card or ACH, please contact us for further instructions. Credit card payments will be assessed an additional 4.5% credit card processing fee.

Travel Protection:
Travel Insurance is not included in the tour price.
Travel Insurance is strongly suggested to protect your investment in your vacation, and/or may be required by some destination countries. Recommended coverage is detailed here: 
Tour Protection Plan | Conservancy Travel (travelinsure.com)
Be sure to add your airfare costs should you wish to include it under the travel insurance policy.
 
Conservancy Travel highly recommends the purchase of trip insurance to cover unforeseen trip cancellation, interruptions, lost baggage, and emergency medical assistance and evacuation beyond Nairobi. Participants may purchase trip insurance through any provider. For CFAR “Cancel for any reason” a trip insurance policy must be purchased within a 14-day window, to waive the pre-existing medical conditions. An insurance policy, when issued, shall constitute a contract only between the participant and the insurance provider. Conservancy Travel will not intervene in any transactional issues or claim disputes between the participant and the insurance provider.

EAST AFRICA Emergency Evacuation Coverage by Flying Doctors or AMREF Flying Doctors
AFD will arrange and pay for the ordinary and necessary expenses of transportation, medical care during transportation, communications, and all customary and usual ancillary charges incurred in moving and transporting the client from the nearest point of access or serviceable airstrip to a hospital in Nairobi where appropriate medical care is available. Extra charges may apply when a client wishes to be transported to a destination other than Nairobi. Ground ambulance transfers to nearby medical facilities will be covered only in Kenya, subject to availability of ambulances. 
AFD reserves the right to determine, in its sole discretion, whether; the member’s medical condition is severe enough to warrant emergency medical evacuation, the pick-up point and the location to which the Member will be evacuated to and the means or method by which such evacuation will be carried out.

For purposes of interpreting Emergency Medical Evacuation coverage, “Medical Emergency” refers to a condition which, in the opinion of AFD, constitutes a serious or life-threatening medical situation requiring immediate evacuation to obtain urgent remedial treatment to avoid death or serious impairment to the members’ immediate or long-term health prospects. 
A “Medical Emergency” requiring transportation under this cover implies that the patient cannot be transported without medical attention while in transit. The severity of the medical condition will be evaluated in light of the client’s geographical location and the availability of adequate medical treatment or facilities in the area.

Exclusions
This Membership does not cover claims in any way caused or contributed to by Congenital defects and deformities. 

Pre-existing conditions. 
These are defined as conditions resulting in medical emergencies which: At the time of membership application, the claimant was undergoing treatment for, and/or had been treated previously.

For additional exclusions, please request the detailed policy. 

International Air Arrangements: You may choose to make your own international air arrangements, or request assistance from Conservancy Travel’s Air Desk. All flight purchases are transacted between the passenger and the Air Desk service provider, whose fee schedule is independent of Conservancy Travel. 
All changes and/or cancellations for purchased air arrangements are the responsibility of the passenger.

Cancellation Fees: All cancellations are effective from the date that written notification is confirmed as received by Conservancy Travel
●	Reservation – 120 days prior to tour start date: $4000 per person.
●	119 – 90 days prior to tour start date: 50% of the total order
●	89 – 0 days prior to tour start date: 100% of total order.

Cancellation by Conservancy Travel: In the rare event that a journey is canceled by Conservancy Travel for reasons other than force majeure or extraordinary causes beyond CT’s control, all monies paid to The Center for Conservation and Community or Conservancy Travel will be refunded in full including change fees on air tickets purchased through Conservancy Travel. Conservancy Travel cannot accept responsibility for any other expenses incurred in preparing for the journey, including non-refundable or non-transferable airline tickets not purchased or provided by Conservancy Travel. If a journey is canceled by Conservancy Travel for reasons of force majeure or extraordinary causes beyond Conservancy Travel’s control, Conservancy Travel will make every attempt to recoup the maximum reimbursements from operators and will in turn refund all recoverable costs.

Travel Documents/Vaccinations:  Travel participants must be in possession of valid passports and any visas (if necessary for the destination).  Any permits that may be required for the destination will be provided by Conservancy Travel.  Participants must have received all vaccinations as required by the in-country operators and as are normally recommended for the countries through which they intend to travel. Information as to these matters and as to climate, clothing, baggage, gear, and similar matters is given in good faith but without responsibility on the part of Conservancy Travel.

PHYSICAL HEALTH: All participants must be in overall good health to participate in a Conservancy Travel trip. All programs require physical independence and mobility: participants must be able to embark or disembark all conveyances used on the trip alone or with minimal assistance from a traveling companion and must be able to climb stairs and step over raised thresholds without assistance.  Participants requiring assistance must travel with a companion who will be responsible for providing such assistance, including but not limited to handling any personal equipment a traveler requires. Any physical or mental health condition that may require special medical attention or physical assistance must be disclosed in writing prior to booking so that Conservancy Travel may evaluate whether participation is feasible. All participants should consult with their doctor about whether they can meet the physical requirements of their trip and must complete and return any medical forms required. Participants with dietary restrictions also must make these known to Conservancy Travel well before departure. Some destinations are unable or unaccustomed to some dietary restrictions, and Conservancy Travel does NOT guarantee the delivery of specifically catered dietary restrictions for all meals in all circumstances.

California Seller of Travel Program: Please be advised California has established a Travel Consumer Restitution Fund. It does not cover non-California residents, and even in the case of California residents, does not cover any foreign travel where the foreign “providers of transportation of travel services” are not in compliance with the seller of travel law (compliance being defined as: registered as a seller of travel in California and a participant in the Travel Consumer Restitution Fund). Thus, your tour does not qualify and by law you are required to be advised that you would not be eligible to make any claim from that fund in the unlikely event of default by Conservancy Travel, the airline or any of our foreign suppliers.  Registration as a seller of travel does not constitute approval by the State of California.

Limits on Conservancy Travel Responsibilities: Conservancy Travel and their affiliates, owners, officers, agents, employees, contractors, and subcontractors (hereafter in this paragraph “Conservancy Travel”) purchase transportation, hotel accommodations, restaurant services, and other services from various independent suppliers that are not subject to its control. Neither Conservancy Travel, nor any associate organization, agent, employee, contractor, or subcontractor shall be held liable for any act, default, injury (including death), loss, expense, damage, deviation, delay, curtailment, or inconvenience caused to or suffered by any person or their property, howsoever arising, which may occur or be incurred by any organization or person, even though such act, default, injury, loss, expense, damage, deviation, delay, curtailment or inconvenience may have been caused or contributed to: (a) by the act, neglect or default of Conservancy Travel, owners, officers, agents, employees, contractors, and subcontractors, or of any persons for whose acts it would otherwise be responsible, or (b) defects or failures of any aircraft, vessel, automotive vehicle or other equipment or instrumentality under the control of independent suppliers. In addition, Conservancy Travel will not be liable for delays in departure or interruption of your vacation arrangements caused by weather conditions, technical problems of any aircraft, vessel, automotive vehicle, or other equipment or instrumentality, strikes, war, terrorist activity, civil commotion, act of God, perils of the sea, harbors, rivers, or other navigable water, act of any governmental or ruling authority, epidemic, collision, stranding, fire, any abrupt or unexpected increase in the cost of fuel or shortage of fuel, or any other cause or circumstance beyond Conservancy Travel responsibility or control. The right is reserved to substitute accommodations or modes of transportation and to make any changes in the itinerary where deemed necessary or caused by changes in air schedules. On tours of this type, it is not possible to accommodate persons with severe health problems or physical disabilities. It is the participant’s, or guardian’s, responsibility to judge the appropriateness of these travel activities to his or her physical capabilities; however, Conservancy Travel reserves the right to require your physician’s permission for travel. Conservancy Travel takes no responsibility for special arrangements or problems incurred by participants physically unable to participate in the planned activities. No refund can be made for absence from the tour unless arrangements are made at the time of booking. The right is reserved to decline to accept or retain any person as a participant for any reason, which affects the operation of the tour or the rights and welfare or enjoyment of the other participants. Conservancy Travel will not discriminate against any individual because of race, sex, creed, or nationality. In no event will Conservancy Travel be responsible for incidental, consequential or special damage or loss suffered by any person. Conservancy Travel maximum liability, for any reason whatsoever, will be limited to the amount paid to Conservancy Travel for its services. In issuing tickets and coupons for transportation of the purchaser by any means and making arrangements for hotel or other accommodation, Conservancy Travel is not acting as principal but only as agent for the companies, corporations, or persons providing or offering the means of transportation and accommodation. To the extent Conservancy Travel shall not be acting as an agent, as stated above, it shall be deemed to be acting as an agent of the purchasers in arranging or booking transportation and accommodation.

Arbitration: Any controversy or claim arising out of or relating to this Agreement or the performance there under, including without limitation any claim related to bodily injury, property damage, or death, shall be settled by binding arbitration in Birmingham, Alabama in accordance with the rules of the American Arbitration Association then existing, and judgment on the arbitration award may be entered in any court having jurisdiction over the subject matter of the controversy. This agreement to arbitrate does not waive or modify the liability release contained in this document.

Waiver of jury trial: In connection with any action or legal proceeding arising out of this agreement, the parties hereby specifically and knowingly waive any rights that either party might have to demand a jury trial.

Exclusive governing law and jurisdiction: This agreement and any actions and proceedings brought hereunder shall be governed by the laws of the state of Alabama, without regard to conflicts of laws principles. If the right to seek arbitration is for any reason waived by both parties, or if judicial review of any arbitration decision is sought, any action or legal proceeding to enforce any provision hereof, or based on any right arising out of, this agreement shall be brought exclusively in the courts of the state of Alabama, or, if it has or can acquire jurisdiction, in the united states district court for the state of Alabama, and all of the parties hereto hereby consent to the exclusive jurisdiction of such courts and of the appropriate appellate courts in any such action or legal proceeding and waive any objection to venue or jurisdiction in connection therewith.

Severability: The invalidity or unenforceability of any part of this Agreement, or the invalidity of its application to a specific situation or circumstance, shall not affect the validity of the remainder of this Agreement, or its application to other situations or circumstances. Any provision of this Agreement held invalid or unenforceable only in part or degree will remain in full force and effect to the extent not held invalid or unenforceable.

Waiver: Any failure by either party at any time, or from time to time, to enforce or to require the strict keeping and performance of any of the terms or conditions of this Agreement shall not constitute a waiver of any such terms or conditions and shall not affect or impair such terms and conditions in any way or the right of such party at any time to avail itself of such remedies as it has for the breach or breaches of such terms and conditions.

Exclusivity: Except as otherwise expressly provided to the contrary, the rights herein granted and this Agreement are for the benefit of the parties hereto. The terms and conditions of this Agreement shall be exclusive of any advertising, marketing, or other sales literature or activities of Conservancy Travel and nothing contained in any of such materials shall be construed to create any rights as a result of or in connection with this Agreement.

Acknowledgment of Risk: You, or your legal guardian, understand and acknowledge that your travel in connection with and participation in the travel package arranged at your request by Conservancy Travel may involve risk and potential exposure to injury and possibly death. You also realize and acknowledge that risk and dangers may be caused by the negligence of the owners, directors, employees, contractors, subcontractors, officers, or agents of Conservancy Travel or the negligence or participation of other participants, contractors and/or subcontractors to Conservancy Travel. You also recognize and acknowledge that risk and dangers may arise from foreseeable and unforeseeable causes, including weather and other acts of nature. You fully understand and acknowledge that the aforementioned risks, dangers and hazards are a potential in connection with recreational activities which may take place during your journey.

Express Assumption of Risk and Responsibility: In recognition of the inherent risk of the travels and
related activities in which you are intending to engage, you, or your legal guardian, confirm that you are physically and mentally capable of participating in the activity, that you are willingly and knowingly electing to participate in this study tour in spite of the potential risk of danger, and you, or your legal guardian, willingly and voluntarily assume full responsibility for any injury, loss or damage suffered by you or caused by you, whether caused in whole or in part by the negligence of the owners, directors, agents, officers, employees, contractors, or subcontractors of Conservancy Travel.

Release of Liability: In consideration of the services and arrangements provided by Conservancy Travel, you, or your legal guardian, for yourself and for your heirs, personal representatives or assigns, do hereby release, waive, discharge, hold harmless, and agree to indemnify Conservancy Travel, and its owners, officers, directors, agents, contractors, subcontractors, and employees from any and all claims, actions, or losses for bodily injury, property damage, wrongful death, loss of services, lost profits, consequential, exemplary, indirect or punitive damages or otherwise which may arise out of or occur during your travel in connection with the scheduled travel package and any activities conducted in conjunction therewith.

YOU, OR YOUR LEGAL GUARDIAN, SPECIFICALLY UNDERSTAND THAT YOU ARE RELEASING, DISCHARGING AND WAIVING ANY CLAIMS OR ACTIONS THAT YOU MAY HAVE PRESENTLY OR IN THE FUTURE FOR THE NEGLIGENT ACTS OR CONDUCT OF THE OWNERS, DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, CONTRACTORS, OR SUBCONTRACTORS OF Conservancy Travel.

Express waiver of any right to seek consequential, punitive or exemplary damages: Regardless of the
situation or circumstances giving rise to a claim, you, or your legal guardian waive any right to seek consequential, punitive or exemplary damages against Conservancy Travel, their owners, officers, directors, agents, contractors, subcontractors, and employees, for any reason whatsoever.

Time Limit for Claims: Conservancy Travel shall not be liable for claims, actions, or losses for bodily injury, emotional injury or distress, property damage, wrongful death, loss of services, lost profits, consequential, exemplary, indirect or punitive damages or otherwise which may arise out of or occur during your travel in connection with the expedition and any activities conducted in conjunction therewith, unless full details in writing are given to Conservancy Travel within 185 days after the date of the event giving rise to such claim. Suit to recover on any such claim shall not be maintainable unless filed within one (1) year after the date of the event giving rise to such claim and unless served on Conservancy Travel within 120 days after filing. You expressly waive all other potentially applicable state or federal limitation periods.
Indemnity: You agree to indemnify, hold harmless, and defend Conservancy Travel against any damage, liability, suit, claim, penalty, fine, cost or expense whatsoever which arises out of your negligence or caused by your breach of these Terms and Conditions, or which results from your acts, omissions or defaults of any person acting on your behalf, or which results from the acts, omissions or defaults of, or any claims asserted by, the other participants on the expedition.

Medical Care: In the event medical care becomes necessary on your journey, you may be hours or days travel by water, porter, animal, or other non-vehicular transportation from any medical facility. The medical facility you may be treated in may not have the same standards as hospitals or doctor’s offices in your home country. The medical personnel you will be treated by may not speak fluent English and have the same training as medical personnel in your home country. You further acknowledge that an emergency evacuation may be unavailable, expensive and delayed at your location, and that the medical facilities and attention available abroad may be limited. Decisions are made by Conservancy Travel staff based on a variety of perceptions and evaluations of the situation at hand. Participant understands and agrees to abide by these decisions.

TSA Secure Flight: For airline tickets to be issued in conformity with the requirements of Secure Flight which has been mandated by the U.S. Department of Homeland Security’s Transportation Security Administration and implemented by the Transportation Security Administration (TSA), guests must provide their full name exactly as it appears on their government issued passport, date of birth, and gender when making airline reservations. If this information is incorrect, guests may experience delays or denial when trying to board an air carrier and may also be subject to penalties. To comply with this mandate, Conservancy Travel will require a copy of the picture page from the participants valid passport prior to issuing any tickets. Any penalties imposed upon the guest or Conservancy Travel resulting from incorrect information provided by the guest will be the sole responsibility of the guest. Likewise, any additional costs incurred due to delays or denial of travel resulting from incorrect information provided by the guest will also be the sole responsibility of the guest. The aforementioned mandated changes are set forth in the Secure Flight Final Rule, published in the Federal Register Volume 73, Number 209. To learn more visit www.tsa.gov/SecureFlight.

Privacy Policy: Conservancy Travel Privacy Policy is incorporated into this agreement by reference and applies to you and your use of our website, other applications, platforms or channels, available now or created in the future, which are owned or operated by Conservancy Travel and through which we may make our programs and services available. In all your dealings with us you must ensure that others you represent are aware of the content of our Privacy Policy and consent to your acting on their behalf.

In consideration of participating in my tour, my electronic acknowledgement, or that of my legal guardian, indicates that I have on the date shown, read and understood this document and I acknowledge that it affects my legal rights and agree to be bound by its terms. My e-acknowledgement also signifies my intention to relieve and indemnify Conservancy Travel, their owners, officers, directors, employees, agents, contractors, and subcontractors from any liability for personal injury, property damage or wrongful death which I might suffer during my participation in the scheduled journey.

In order to finalize my reservation, I will email a scan of my passport to passport@conservancytravel.org within the next 2 days.

Yes

A copy of your passport valid for 6 months after your return date is REQUIRED for travel. Space is not guaranteed until a passport copy is received.

I have read and agree to the Travel & Tour Agreement (above).

Yes

Home Phone

Phone # associated with Credit Card billing

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