Fenwick School - Conservancy Travel

FENWICK HIGH SCHOOL
July 25-August 2, 2023
Study Tour Price: $4624 per person
Deposit To Reserve Your Spot: $650
Final payment is due on May 1, 2023; If you pay only the deposit now, the balance due of $3974 will be automatically charged to your credit card on May 1, 2023.
Please note, this is a two step process. First, please fill out the form below. Once you’ve completed this form, you’ll be forwarded to our payment form. Add the Fenwick School to your cart and check out. You can pay in full or pay a deposit and be charged the remainder on May 1, 2023.
If you have already filled out the form below, but didn’t purchase the trip or insurance, you can use the links below.
Insurance can be purchased separately at this link: https://my.travelinsure.com/conservancytravel/?p=50047
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Costa Rica 2023
Email Address for confirmation
Shipping Address for Field Study Information

Full Name *
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Last Name *
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Address
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Building/Suite/Apartment #
City
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Student’s Last Name (as on passport)
Student’s First Name (as on passport)
Student’s Middle Name (as on passport)
Name Student Prefers to Use
Student’s Gender Identity
Student DOB (format: daymonthyear–15OCT95)
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Costa Rica Study Tour Agreement
COSTA RICA STUDY TOUR AGREEMENT
Fenwick High School Costa Rica 2023
This document creates a contractual relationship between the Center for Conservancy and Community d/b/a Conservancy Travel (or “CCC”) and you, the “Study Tour Participant” or legal guardian if the Traveler is a minor. After reading this entire agreement (the “agreement”), in order for your travel or vacation package (“tour”, “journey” or “expedition”) reservation to be completed, you must indicate your acceptance of the terms and conditions found in this agreement by signing.
Our study tour rates include:
•	Services of the CCC and Costa Rica Destination Services to help you get the most out of your expedition.
•	Roundtrip airfare between Chicago and San Jose, Costa Rica
•	Private ground transportation throughout the program
•	In-country flight
•	Two professional local bilingual naturalist guides with the group throughout
•	Tips to naturalist guides and driver
•	Soft drink, water, juice, tea or coffee with all included meals
•	All meals as stated in itinerary
•	All group transfers in Costa Rica
•	Excursions as stated in the itinerary including the turtle nesting tour
•	Foreign departure tax from San Jose, Costa Rica
•	All accommodations on a triple or quad basis
Items priced separately or typically not included in the study tour rates:
•	Fees for passports
•	Items of a personal nature, such as), laundry, phone calls, beverages not included with meals or on the bus, camera fees, etc.
•	Any air fuel or transportation surcharges
•	Transfers in Chicago.
•	Travel insurance, as required by Fenwick High School.

Our Published Rates: Study tour rates are in US dollars and based on current rates of exchange at the time of publication. Changes in tour rates are rare, and caused by extraordinary circumstances outside
CCC’s control. All prices are per person and based on quad occupancy. All prices and airfares are subject to change without prior notice.

Solo Travelers: Single occupancy rates apply to single accommodation requests. If a single room is
requested, or if you wish to share but we are unable to find a suitable roommate, you will generally be
required to pay the single supplement. 

Deposits and Payments: A $650 deposit per person is required to confirm your reservation for the main
trip. Final payment is due at 85 days prior to departure. Final payment will be charged to the credit/debit card you initially provided within your online registration.
Travel Protection:
Fenwick High School requires all travelers to maintain travel insurance for overseas journeys. You do not have to purchase insurance through us, but you will need to purchase it individually if you opt out of this group insurance and provide documentation to Mr. Menich. 
Cancellation Fees: All cancellations become effective upon written receipt by the CCC
•	100 percent of the $650 deposit will be refunded prior to cancelation on or before January 20, 2023.
•	$300 per person cancellation fee from time of booking to 120 days prior to departure.
•	Cancellation fee of 50% of the full program cost per person from 120 to 85 days prior to departure and 100% from 85 to 0 days prior to departure.

Cancellation by CCC: In the rare event that a journey is canceled by CCC for reasons other than force majeure or extraordinary causes beyond CCC’s control, all monies paid to CCC will be refunded in full including change fees on air tickets purchased through CCC. Conservancy Travel cannot accept responsibility for any other expenses incurred in preparing for the journey, including nonrefundable or non-transferable airline tickets not purchased or provided by CCC. If a journey is canceled by CCC for reasons of force majeure or extraordinary causes beyond CCC’s control, CCC will make every attempt to recoup the maximum reimbursements from operators and will in turn refund all recoverable costs.
CCC Air Arrangements: Air is included in your trip price and must be handled by Conservancy Travel. Deviations to the established airline schedule may not be possible at all and, if so, will incur an additional expense.
Travel Documents/Vaccinations:  All tour participants must be in possession of a valid passport and any visa(s) required by the destination.  Any permits that may be required within Costa Rica will be provided by CCC.  Study Tour Participants must have all vaccinations as required by Fenwick High School and as are normally recommended for the countries through which they intend to travel.
Information as to these matters and as to climate, clothing, baggage, gear, and similar matters is given in
good faith but without responsibility on the part of the Center for Conservation and Community.

California Seller of Travel Program: Please be advised California has established a Travel Consumer
Restitution Fund. It does not cover non-California residents, and even in the case of California residents,
does not cover any foreign travel where the foreign “providers of transportation of travel services” are
not in compliance with the seller of travel law (compliance being defined as: registered as a seller of
travel in California and a participant in the Travel Consumer Restitution Fund). Thus, your Study Tour does not qualify and by law you are required to be advised that you would not be eligible to make any claim from that fund in the unlikely event of default Center for Conservation and Community the airline or any of our foreign suppliers.  Registration as a seller of travel does not constitute approval by the State of California.

Limits on Center for Conservation and Community Responsibilities: CCC, Fenwick High School and their affiliates, owners, officers, agents, employees, contractors, and subcontractors (hereafter in this paragraph “CCC”) purchase transportation, hotel accommodations, restaurant services, and other services from various independent suppliers that are not subject to its control. Neither Center for Conservation and Community, nor any associate organization, agent, employee, contractor, or subcontractor shall be held liable for any act, default, injury (including death), loss, expense, damage, deviation, delay, curtailment, or inconvenience caused to or suffered by any person or their property, howsoever arising, which may occur or be incurred by any organization or person, even though such act, default, injury, loss, expense, damage, deviation, delay, curtailment or inconvenience may have been caused or contributed to: (a) by the act, neglect or default of CCC, owners, officers, agents, employees, contractors, and subcontractors, or of any persons for whose acts it would otherwise be responsible, or (b) defects or failures of any aircraft, vessel, automotive vehicle or other equipment or instrumentality under the control of independent suppliers. In addition, Conservancy Travel will not be liable for delays in departure or interruption of your vacation arrangements caused by weather conditions, technical problems of any aircraft, vessel, automotive vehicle, or other equipment or instrumentality, strikes, war, terrorist activity, civil commotion, act of God, perils of the sea, harbors, rivers, or other navigable water, act of any governmental or ruling authority, epidemic, collision, stranding, fire, any abrupt or unexpected increase in the cost of fuel or shortage of fuel, or any other cause or circumstance beyond Center for Conservation and Community responsibility or control. The right is reserved to substitute accommodations or modes of transportation and to make any changes in the itinerary where deemed necessary or caused by changes in air schedules. On Study Tours of this type, it is not possible to accommodate persons with severe health problems or physical disabilities. It is the participant’s, or guardian’s responsibility to judge the appropriateness of these travel activities to his or her physical capabilities; however, CCC reserves the right to require your physician’s permission for travel. Center for Conservation and Community takes no responsibility for special arrangements or problems incurred by participants physically unable to participate in the planned activities. No refund can be made for absence from the study tour unless arrangements are made at the time of booking. The right is reserved to decline to accept or retain any person as a participant for any reason, which affects the operation of the study tour or the rights and welfare or enjoyment of the other participants. Center for Conservation and Community will not discriminate against any individual because of race, gender, creed, or nationality. In no event will CCC be responsible for incidental, consequential or special damage or loss suffered by any person. Center for Conservation and Community maximum liability, for any reason whatsoever, will be limited to the amount paid to Center for Conservation and Community for its services. In issuing tickets and coupons for transportation of the purchaser by any means and making arrangements for hotel or other accommodation, Center for Conservation and Community is not acting as principal but only as agent for the companies, corporations, or persons providing or offering the means of transportation and accommodation. To the extent Conservancy Travel shall not be acting as an agent, as stated above, it shall be deemed to be acting as an agent of the purchasers in arranging or booking transportation and accommodation.
Arbitration: Any controversy or claim arising out of or relating to this Agreement or the performance
there under, including without limitation any claim related to bodily injury, property damage, or death,
shall be settled by binding arbitration in Birmingham, Alabama in accordance with the rules of the American Arbitration Association then existing, and judgment on the arbitration award may be entered in any court having jurisdiction over the subject matter of the controversy. This agreement to arbitrate does not waive or modify the liability release contained in this document.

Waiver of Jury Trial: IN CONNECTION WITH ANY ACTION OR LEGAL PROCEEDING ARISING OUT OF THIS
AGREEMENT, THE PARTIES HEREBY SPECIFICALLY AND KNOWINGLY WAIVE ANY RIGHTS THAT EITHER
PARTY MIGHT HAVE TO DEMAND A JURY TRIAL.
Exclusive Governing Law and Jurisdiction: THIS AGREEMENT AND ANY ACTIONS AND PROCEEDINGS
BROUGHT HEREUNDER SHALL BE GOVERNED BY THE LAWS OF THE STATE OF ALABAMA, WITHOUT
REGARD TO CONFLICTS OF LAWS PRINCIPLES. IF THE RIGHT TO SEEK ARBITRATION IS FOR ANY REASON
WAIVED BY BOTH PARTIES, OR IF JUDICIAL REVIEW OF ANY ARBITRATION DECISION IS SOUGHT, ANY
ACTION OR LEGAL PROCEEDING TO ENFORCE ANY PROVISION HEREOF, OR BASED ON ANY RIGHT
ARISING OUT OF, THIS AGREEMENT SHALL BE BROUGHT EXCLUSIVELY IN THE COURTS OF THE STATE OF
ALABAMA, OR, IF IT HAS OR CAN ACQUIRE JURISDICTION, IN THE UNITED STATES DISTRICT COURT FOR
THE STATE OF ALABAMA, AND ALL OF THE PARTIES HERETO HEREBY CONSENT TO THE EXCLUSIVE
JURISDICTION OF SUCH COURTS AND OF THE APPROPRIATE APPELLATE COURTS IN ANY SUCH ACTION
OR LEGAL PROCEEDING AND WAIVE ANY OBJECTION TO VENUE OR JURISDICTION IN CONNECTION
THEREWITH.
Severability: The invalidity or unenforceability of any part of this Agreement, or the invalidity of its
application to a specific situation or circumstance, shall not affect the validity of the remainder of this
Agreement, or its application to other situations or circumstances. Any provision of this Agreement held
invalid or unenforceable only in part or degree will remain in full force and effect to the extent not held
invalid or unenforceable.

Waiver: Any failure by either party at any time, or from time to time, to enforce or to require the strict
keeping and performance of any of the terms or conditions of this Agreement shall not constitute a
waiver of any such terms or conditions and shall not affect or impair such terms and conditions in any
way or the right of such party at any time to avail itself of such remedies as it has for the breach or
breaches of such terms and conditions.

Exclusivity: Except as otherwise expressly provided to the contrary, the rights herein granted and this
Agreement are for the benefit of the parties hereto. The terms and conditions of this Agreement shall be
exclusive of any advertising, marketing, or other sales literature or activities of Center for Conservation and Community and nothing contained in any of such materials shall be construed to create any rights as a result of or in connection with this Agreement.

Acknowledgment of Risk: You, or your legal guardian, understand and acknowledge that your travel in connection with and participation in the travel package arranged at your request Center for Conservation and Community may involve risk and potential exposure to injury and possibly death. You also realize and acknowledge that risk and dangers may be caused by the negligence of the owners, directors, employees, contractors, subcontractors, officers, or agents of Center for Conservation and Community or the negligence or participation of other participants, contractors and/or subcontractors to Center for Conservation and Community. You also recognize and acknowledge that risk and dangers may arise from foreseeable and unforeseeable causes, including weather and other acts of nature. You fully understand and acknowledge that the aforementioned risks, dangers and hazards are a potential in connection with recreational activities which may take place during your journey.
Express Assumption of Risk and Responsibility: In recognition of the inherent risk of the travels and
related activities in which you are intending to engage, you, or your legal guardian, confirm that you are physically and mentally capable of participating in the activity, that you are willingly and knowingly electing to participate in this study tour in spite of the potential risk of danger, and you, or your legal guardian, willingly and voluntarily assume full responsibility for any injury, loss or damage suffered by you or caused by you, whether caused in whole or in part by the negligence of the owners, directors, agents, officers, employees, contractors, or subcontractors of Center for Conservation and Community.

Release of Liability: In consideration of the services and arrangements provided by Conservancy Travel, you, or your legal guardian, for yourself and for your heirs, personal representatives or assigns, do hereby release, waive, discharge, hold harmless, and agree to indemnify Center for Conservation and Community, and its owners, officers, directors, agents, contractors, subcontractors, and employees from any and all claims, actions, or losses for bodily injury, property damage, wrongful death, loss of services, lost profits, consequential, exemplary, indirect or punitive damages or otherwise which may arise out of or occur during your travel in connection with the scheduled travel package and any activities conducted in conjunction therewith.
YOU, OR YOUR LEGAL GUARDIAN, SPECIFICALLY UNDERSTAND THAT YOU ARE RELEASING, DISCHARGING AND WAIVING ANY CLAIMS OR ACTIONS THAT YOU MAY HAVE PRESENTLY OR IN THE FUTURE FOR THE NEGLIGENT ACTS OR CONDUCT OF THE OWNERS, DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, CONTRACTORS, OR SUBCONTRACTORS OF CENTER FOR CONSERVATION AND COMMUINITY.
Express waiver of any right to seek consequential, punitive or exemplary damages: Regardless of the
situation or circumstances giving rise to a claim, you, or your legal guardian waive any right to seek consequential, punitive or exemplary damages against Center for Conservation and Community, their owners, officers, directors, agents, contractors, subcontractors, and employees, for any reason whatsoever.

Time Limit for Claims: Center for Conservation and Community shall not be liable for claims, actions, or losses for bodily injury, emotional injury or distress, property damage, wrongful death, loss of services, lost profits, consequential, exemplary, indirect or punitive damages or otherwise which may arise out of or occur during your travel in connection with the expedition and any activities conducted in conjunction therewith, unless full details in writing are given to Conservancy Travel within 185 days after the date of the event giving rise to such claim. Suit to recover on any such claim shall not be maintainable unless filed within one (1) year after the date of the event giving rise to such claim and unless served on Center for Conservation and Community within 120 days after filing. You expressly waive all other potentially applicable state or federal limitation periods.
Indemnity: You agree to indemnify, hold harmless, and defend Center for Conservation and Community against any damage, liability, suit, claim, penalty, fine, cost or expense whatsoever which arises out of your negligence or caused by your breach of these Terms and Conditions, or which results from your acts, omissions or defaults of any person acting on your behalf, or which results from the acts, omissions
or defaults of, or any claims asserted by, the other participants on the expedition.

Medical Care: In the event medical care becomes necessary on your journey, you may be hours or days
travel by water, porter, animal, or other non-vehicular transportation from any medical facility. The
medical facility you may be treated in may not have the same standards as hospitals or doctor’s offices in your home country. The medical personnel you will be treated by may not speak fluent English and have the same training as medical personnel in your home country. You further acknowledge that an
emergency evacuation may be unavailable, expensive and delayed at your location, and that the medical
facilities and attention available abroad may be limited. Decisions are made by Center for Conservation and Community staff based on a variety of perceptions and evaluations of the situation at hand. Participant understands and agrees to abide by these decisions.

TSA Secure Flight: For airline tickets to be issued in conformity with the requirements of Secure Flight
which has been mandated by the U.S. Department of Homeland Security’s Transportation Security
Administration and implemented by the Transportation Security Administration (TSA), guests must
provide their full name exactly as it appears on their government issued passport, date of birth, and
gender when making airline reservations. If this information is incorrect, guests may experience delays
or denial when trying to board an air carrier and may also be subject to penalties. To comply with this
mandate, Center for Conservation and Community will require a copy of the picture page from the participants valid passport prior to issuing any tickets. Any penalties imposed upon the guest or Conservancy Travel resulting from incorrect information provided by the guest will be the sole responsibility of the guest. Likewise, any additional costs incurred due to delays or denial of travel resulting from incorrect information provided by the guest will also be the sole responsibility of the guest. The aforementioned mandated changes are set forth in the Secure Flight Final Rule, published in the Federal Register Volume 73, Number 209. To learn more visit www.tsa.gov/SecureFlight.
Privacy Policy: Center for Conservation and Community Privacy Policy is incorporated into this agreement by reference and applies to you and your use of our website, other applications, platforms or channels, available now or created in the future, which are owned or operated by Center for Conservation and Community and through which we may make our programs and services available. In all your dealings with us you must ensure that others you represent are aware of the content of our Privacy Policy and consent to your acting on their behalf.

In consideration of participating in my study tour, my signature, or that of my legal guardian, below indicates that I have, on the date shown, read and understood this document and I acknowledge that it affects my legal rights and agree to be bound by its terms. My e-acknowledgement also signifies my intention to relieve and indemnify Center for Conservation and Community, their owners, officers, directors, employees, agents, contractors, and subcontractors from any liability for personal injury, property damage or wrongful death which I might suffer during my participation in the scheduled expedition.

Fenwick High School Study Tour
Costa Rica – July 25, 2023
Both the parent and participant have read and agree to the Study Tour Agreement (above).
Yes
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